Registers drift
Duplicate or missing entries throw stock off overnight. YIMS writes one yard inventory line per vehicle and keeps the movement history on that line.
Yard Inventory Management System
Every vehicle. Every movement. One reliable yard record.
YIMS keeps each company and yard on its own books. Staff record vehicle IN, attach the five custody photographs, send the financer inventory report to the authorised agency and repo-agent contacts, then mark a controlled OUT with a Release Slip.
- India-ready operations
- Multi-yard access control
- Complete custody history
Multi-company isolation
Assigned-yard access
Five mandatory custody photographs
Audited IN and OUT actions
The operational gap
Paper, photos, and slips should not live in three places.
Photographs scatter
First IN requires Front, Rear, Left, Right, and Chassis/Bottom. Those photos stay on the inventory record for later review.
Reports and releases stall
Send Report delivers the inventory PDF to repo contacts. OUT commits the Release Slip and movement together so the exit is evidence, not a side note.
Product
The desk after the gate.
Workflow
IN, report, OUT, then return on the same record.
-
Vehicle IN
Company, yard, financer, vehicle, repo agency, repo agent, and a published template are required before the first IN is saved. Saving IN does not send email.
-
Review & Send Report
After the required fields and five first-entry photographs are complete, an authorised user sends the inventory report to the repo agency and, when present, the repo agent.
-
Vehicle OUT
OUT records the Release Slip, handover, and billing choice, then stores the movement and slip together.
-
Return / re-entry
If the vehicle comes back, staff reopen the same yard inventory with a required return or refusal reason. A second inventory card is not created.
Features
What operators use every day.
Company and yard isolation
Every list, export, and download stays inside the signed-in company. Yard staff see assigned yards unless they hold company-wide access.
Vehicle master management
Company vehicles sit on global type, brand, and model catalogues so registration and chassis stay consistent on IN.
Financer-specific templates
Published templates capture the answers each financer expects before a report can be sent.
Mandatory photo evidence
First IN needs five custody photographs. Re-entry keeps the original inventory and asks for the return reason instead of repeating those photos.
Controlled report delivery
Reports go to the authorised agency and repo-agent contacts. The financer is not emailed from this send path.
Release and activity history
OUT writes a Release Slip and an append-only audit trail. Exited Vehicle lists vehicles whose latest movement is OUT.
Who it serves
Built for the yard company, not the bank portal.
Independent yards
One company, one or two yards, and a reliable IN/OUT book without a second spreadsheet.
Multi-branch yard companies
Shared party masters across yards, with staff limited to the yards they are assigned.
Repossession operations teams
Repo agencies and agents remain company records. Financers do not log in to operate the yard.
Pricing · INR
Pay once for the selected term, then run the yard.
Prices below are the active plans in YIMS. Checkout charges the selected plan as a one-time INR payment, including GST. There is no per-vehicle meter.
Monthly
₹1,178.82
₹999 + GST 18% (₹179.82)
Monthly
ChooseRecommended
Yearly
₹11,798.82
₹9,999 + GST 18% (₹1,799.82)
Yearly
ChooseLong-term plans
Onboarding
Create the company after payment is confirmed.
Choose a plan, complete the form, and pay on Razorpay. YIMS creates the company and root Company Login only after the payment is verified. We email the panel link — never the password.
- Company stays isolated from every other tenant
- Root user signs in at Company Login
- Suspended or expired companies cannot create inventory, send reports, or mark OUT
Online checkout is not connected on this host. Ask VITS to provision the company from Super Admin.
FAQ
Answers from the live product.
Is YIMS suitable for multiple yards?
Yes. A company can operate many yards. Repo agencies and other party masters are company-wide, so the same agency can be selected on every yard.
Who can access each yard?
Company admins stay inside their company. Yard staff are limited to assigned yards unless they hold an explicit company-wide inventory permission.
When is the inventory report sent?
Never on save. Only a deliberate Send Report action queues delivery, and only after the required fields, photographs, and contacts are complete.
Which photographs are required?
First IN needs Front, Rear, Left, Right, and Chassis/Bottom. A later return on the same record does not ask for those five photographs again.
What happens when a subscription expires?
The company can still read history. It cannot create Yard Inventory, send reports, or mark OUT until the subscription is active again.
How is an OUT entry recorded?
OUT writes the Release Slip, handover details, and billing choice, then stores the movement and slip in one step.
What happens when a vehicle returns?
Staff record a return or refusal reason on the existing yard inventory. The vehicle comes back IN on that same record.